Host a
Meetup
It’s really easy to start a meetup. Just follow the steps below.
Host a meetup
Here’s How to Start
Hosting a Meetup is as easy as following these four steps.
1. Make a Plan
The most successful meet-ups will be ideas that you’re excited about. They are clear, comfortable, and, most of all, fun. After you’ve submitted your meet-up plans, you’ll work with the Meet-ups Team to confirm the details for your launch day and complete a quick background check. Use the Meet-up Planning Kit to help guide you through the rest of the process.
2. Invite People
Now you’ll invite your Resurrection friends to jump in with you. If you’re part of a Life Group, consider asking them to host the meet-up with you and invite their friends. Your meet-up will also be publicly communicated on the Meet-ups webpage and signup page on the Church Center App.
3. Pre-Event
You’ll remind your RSVPs of the event details a couple of days before the meet-up, collect any necessary information, and remind them what to bring.
4. Follow-Up
You can use the email follow-up template in your Planning Kit to thank people for attending, collect photos and videos, and hear about their experience. This is a great point to invite new friends you’ve made to visit Resurrection Church or invite them to join your Life Group.
The Meetup Planning Kit
This is your event, but we want to help support you in having a successful meet-up. Got questions? Contact us below.
- Invite People – Don’t forget to personally invite some your friends to your meet-up. Give them a call, use social media, or shoot them a text. If you’re part of a Life Group, invite them to host the meet-up with you and ask them to invite their friends. Meet-ups can be a great place to create connection in your Life Group and encourage newcomers to join your group as well. Your meet-up will also be publicly communicated on the Meet-ups Event Page, the Church Center app, and periodically in a Sunday announcement.
- Make a Plan – If your meet-up relies on being outside, good weather conditions, or a reservation, make sure to figure out the details before it’s too late. If necessary, make an agenda for the day of and communicate it to your RSVPs.
- Check your Email – All of your RSVPs will be sent directly to you by email. It’s a good idea to reply to any RSVPs welcoming them as soon as possible. If your meet-up has a max number of registrants, your event will say when it’s full on the signups page—email the Meet-ups Team as soon as possible if you want to add spots or close registration prior to your event.
- Digital Waivers – If your meet-up involves any potential physical dangers (hikes, swimming, traveling as a group, etc), the Meet-ups Team will add a Meet-ups Digital Waiver to registration. If anyone does not agree to the waiver, they will not be able to attend your event.
- Check-in with your RSVPS – Not everyone is a planner like you. Be sure to send out an email and/or a personal text to remind everyone when and where to meet as well as what they need to bring. If your meet-up is recurring, personally contact newcomers and don’t be afraid to ask regular attenders to help with the details.
- Need to Cancel? – If you are uncomfortable with the number of people who RSVP, or if weather or plans change, you have the freedom to cancel your meet-up at any point. Just make sure you let your RSVPs know ahead of time, and email meetups@resurrectionchurch.com if you need to remove your meet-up post from the website/app.
- Choose a Chat Method – If your meet-up will be recurring, consider creating a Facebook group or GroupMe for ongoing communication with your regular attenders. Tell people about it at your meet-up and in your follow-up email.
- Arrive Early – Make sure to arrive early to welcome and orient people when they show up.
- Double-Check the Waivers – If your meet-up requires a waiver, be sure everyone who signed up has signed and agreed to the waiver, especially if someone brings guests who didn’t RSVP beforehand.
- Stay Safe – Remember, this is your event. Encourage responsibility among everyone involved so that everyone stays safe and comfortable.
- Get to Know Stories – You don’t just go to church together, you are the church. Be intentional with your conversations and get to know the stories of others.
- Capture the Moments – Remember to take photos and/or videos of your meet-up for sharing afterward.
- Talk about the Future – If your meet-up is going to be recurring, let people know the next time you’re going to meet or tell them when you will have the next event planned and how you will communicate with them.
- Share the Story – Send any photos or videos you’d like to meetups@resurrectionchurch.com and share the story of your meet-up with the rest of Resurrection Church. Include a couple sentences that describe how it went.
- Follow Up – After your meet-up, reach out to the people who attended:
- Start by thanking them for coming!
- Ask them to send any photos/videos they would like to share with the rest of Resurrection to meetups@resurrectionchurch.com along with a couple sentences describing your meet-up.
- Ask how their experience was and if they have any ideas they’d like to share for meeting in the future. If your meet-up is recurring, tell them how you’ll be communicating in the future if it’s not over email (Facebook Group, GroupMe, etc).
- This is a great time to remind people about Life Groups and let them know when the next signups are scheduled by going to resurrectionchurch.com/groups.
- Maintain your Meet-up listing: We want to ensure that meet-ups stay fresh and have a high level of engagement from both hosts and participants, so we require all recurring meet-ups to be renewed on our quarterly schedule. This gives our hosts an easy exit if they feel the meet-up has reached a natural end, or if their availability changes. It also helps us be sure that no one signs up for a meet-up that has fizzled out already.
